Overview

This page follows the ASEMS SMP03 templates and includes:

  • A simplified Oil SSTS Safety Management Plan (SMP), which includes a separate Safety Management Programme
  • A simplified Safety Management System (SMS), which includes details of the Project Safety Committee (PSC) and the a Responsibility, Accountability, Informed and Consulted (RACI) chart for coordinating Oil SSTS project Stakeholders.

Task Description

Populate the SMP template, confirming the scope of the safety case, which specialist advisors would need to be involved, the initial safety requirements and the strategy for delivery of a safe capability

  • Create a safety management programme of work, aligned to the CADMID cycle, by dragging the various safety related activites and milestones into the correct column.
  • Within the SMS, confirm the PSEC stakeholders and who forms part of the PSC Quorum, but dragging the various descriptions into the relevant column. You will also need to populate the template to define the main safety responsibilities of the PSEC.
  • Within the SMS, develop the RACI chart, but adding in an ‘X’ into each cell of the RACI chart to identified who is Responsible, Accountable, Consulted or Informed about the various safety activities identified.
  • Within you groups, agree which steps within the SMP/SMS provides governance

Oil SSTS Safety Management Plan

Start to develop the SMP for the Oil SSTS. This should contain (as a minimum):

  • System Description
    • A brief description of the Oil SSTS project including its purpose, the environment it is to operate in and any known interfaces with other equipment or systems. 
  • Specialist Safety Advisors
    • Identify any specialist advisors who need to be involved in the Oil SSTS programme. Such advisers could include the Ship Safety Management Office (SSMO), Ammunition Support Group (ASG) or the Defence Ordnance Support Group (DOSG).
  • Safety Requirements
    • Capture any safety requirement for the Oil SSTS. This could include:
      • Safety requirements arising from legislation;
      • MOD Certification requirements;
      • Acceptance criteria;
      • Safety requirements;
      • Safety targets;
      • Safety related standards to be applied e.g. British Standards, Defence Standards, International Standards or overseas standards.
  • Programme of Work (create this section for completeness, but do not populate it in the Padlet as it is covered later)
  • Safety Case Strategy
    • Capture the strategy necessary to achieve the programme of work in Section . You will need to think about the types activities that will need to be carried out and will be used to define the scope of work for the safety case and interfaces with associated equipment safety cases.

Made with Padlet

[Hint: An example of the output can be seen here]

Safety Management Programme

Populate the Padlet below to indicate when the activities in the list below would be undertaken within the CADMID cycle, note some of the activities may appear in one or more columns

[Hint: We suggest each team member picks one of the CADMID cycles to populates using the information provided. Once complete, the whole team can then review each section to ensure its correct]

  • UPDATE SAFETY CASE REPORT
  • COLLATE FEEDBACK ON IMPLEMENTATION OF HAZARDS AND ACCIDENT CONTROLS
  • CONFIRM SAFETY PRE-REQUISITES (E.G. TRAINING) ARE IN PLACE
  • CREATE HAZARD LOG
  • CREATE SAFETY MANAGEMENT PLAN
  • DEVELOP DISPOSAL SAFETY CASE REPORT
  • DEVELOP OUTLINE BUSINESS CASE REPORT
  • DEVELOP FULL BUSINESS CASE REPORT
  • DEVELOP/DEMONSTRATE/DEFINE BASELINE DESIGN
  • EVIDENCE GATHERING
  • FORM SAFETY COMMITTEE
  • GENERATE SYSTEM REQUIREMENTS DOC
  • GENERATE USER REQUIREMENTS DOC
  • ID TEST, EVALUATION & ACCEPTANCE REQ’S

IDENTIFICATION, ASSESSMENT AND MANAGEMENT OF SAFETY RISKS

  • IDENTIFY SAFETY REQUIREMENTS
  • IMPLEMENT MODIFICATIONS
  • IMPLEMENT SYSTEMS TO ACHIEVE/MAINTAIN ADEQUATE SAFETY PERFORMANCE
  • OUTLINE BUSINESS CASE
  • FULL BUSINESS CASE
  • MONITOR IN SERVICE PERFORMANCE
  • PERFORM HAZARD AND RISK ANALYSIS
  • PLAN AND PREPARE DISPOSAL
  • PRELIMINARY HAZARD ANALYSIS
  • PRELIMINARY RISK IDENTIFICATION
  • PROJECT INITIATION
  • RELEASE TO SERVICE
  • SAFETY AUDIT
  • SAFETY RISK MANAGEMENT AND LEGAL COMPLIANCE
  • UPDATE SAFETY CASE REPORT

UPDATE SAFETY MANAGEMENT PLAN

Made with Padlet

[Hint: You can write or copy/paste the roles into the Padlet, and some options might appear in more than one column. An example of the output can be seen here]

Oil SSTS Safety Management System

Project Safety Committee

Populate the Padlet below to indicate who in the list below is part forms part of the Oil SSTS Project Safety Committee quora and who are other interested stakeholders.

  • TEAM LEADER
  • PROJECT SAFETY MANAGER
  • INSERVICE LOGISTIC SUPPORT
  • SAFETY CASE AUTHOR
  • PRIME CONTRACTOR
  • MOD CUSTOMER / USERS
  • MAINTENANCE REPRESENTATIVE
  • TRAINING REPRESENTATIVE
  • DESIGN ORGANISATION
  • INTERFACING SYSTEM SAFETY MANAGER
  • INDEPENDENT SAFETY AUDITOR
  • ENVIORNMENTAL MANAGER
  • OTHER REGULATORY ORGANISATIONS

Once you have finished defining the PSC stakeholders, populate the last column by defining the Terms of Reference and the safety responsibly of the PSC.

Made with Padlet

[Hint: You can write or copy/paste the roles into the Padlet. An example of the output can be seen here]

Project RACI Chart

As part of the SMS, your team needs to identify who in your organisation is Responsible (R), Accountable (A), Consulted (C) and/or Informed (I) for different safety related activities. Populate the RACI chart below for the Oil SSTS project, the expanded column headers are listed below:

SSPM RACI - Team E

wdt_ID ACTIVITY DESIGN ORGANISATION ENVIRONMENTAL MANAGER ILS SUPPORT INDEPENDENT SAFETY AUDITOR MAINTENANCE & TRAINING TEAM LEADER MOD CUSTOMER / USER PROJECT SAFETY MANAGER SAFETY CASE AUTHOR INTERFACING SYSTEM SAFETY MANAGERS
2 DERIVE SAFETY REQUIREMENTS FOR URD
3 DEVELOP AND MAINTAIN THE SCR
13 IMPLEMENT SAFETY MANAGEMENT SYSTEM
14 DERIVE SAFETY REQUIREMENTS FOR THE SRD
15 DEFINE TRAINING REQUIREMENTS
16 GENERATE THE DISPOSAL SAFETY CASE REPORT
17 IDENTIFY, ASSESS AND MANAGE SAFETY RISKS
18 DEVELOP AND MANAGE THE OIL SSTS HAZARD LOG
19 AUDITS
20 CHAIR THE PSC COMMITTEE
21 MONITOR INSERVICE PERFORMANCE
ACTIVITY